Admissions Policy

Elroi Academy · 173 Beckett Street, Arcadia, Pretoria · 012 348 4575 · info@elroiacademy.org · SACAI centre 1006-15

Last updated: 29 September 2026. Source: Elroi Academy Admissions Policy (2024).

Definitions

• Learner means any person receiving education or obliged to receive education in terms of the South African Schools Act.
• Candidate means a learner who has enrolled in his or her Grade 12 year of the National Senior Certificate programme and who has registered for the National Senior Certificate examination.
• Certificate means the formal qualification or part qualification awarded to a successful learner.
• Examination means the conduct of an end-of-term and/or once-off end-of-year examination.
• Assessment means a continuous planned process of identifying, gathering and interpreting information about the performance of learners, using various forms of assessment.
• Programme requirements are the requirements to be met for each grade separately in order to be validly enrolled and promoted for that grade.

1. Our aim

Elroi Academy aims to pick up the pieces left by the education system, and we therefore endeavour to be accessible, as far as is permitted and possible, to all cultures, races, religions and educational backgrounds. However, Elroi Academy offers the National Senior Certificate, a qualification with entrance and admission requirements to which Elroi Academy must hold. Furthermore, because Elroi Academy is a Christian-values based institution (see Our Values), it reserves the constitutional right of association to refuse admission to an individual who may, with intent, undermine these values.

2. Policy

1. No person will be refused admission on grounds of race, culture, religious belief or financial circumstance, within the parameters of Elroi Academy, where the medium of instruction is English and Afrikaans.
2. Any learner admitted is admitted to the total programme for which they are enrolled and will not be suspended from access to the content purchased, for reasons other than those mentioned in paragraph 6 of this policy.

3. Closing dates for registration

1. Grade 10–11: learners may register at any time during the year for Grade 10–11. However, all school-based assessment tasks must be completed within 3 weeks of the final examination or three months after.
2. Grade 12:
   1. The deadline for the registration of candidates for the National Senior Certificate examination is 15 March of the year in which the examination will be written. For this purpose, enrolment at Elroi Academy closes on 28 February.
   2. No registrations will be accepted after this date, unless the Head of the assessment body, or his or her representative, approves such late registration based on exceptional circumstances.
   3. Candidates who write a supplementary examination and who are unsuccessful will be given 15 working days, following the release of the supplementary examination results, to register for the end-of-year examination.

4. Entrance requirements for Grades 10–12

1. The minimum entrance requirements for Grade 10 are:
   1. an official Grade 9 school report which indicates that the learner has met the requirements for promotion to Grade 10, or that the learner was progressed in the Senior Phase in terms of paragraph 31 of the Admission Policy for Ordinary Public Schools (Government Notice 2432, Government Gazette Vol. 400, No. 19377 of 19 October 1998); or
   2. for learners who received home education, evidence provided by the parent or legal guardian of the learner’s competence in the basic education skills necessary to access the Further Education and Training phase. The parent or legal guardian also accepts responsibility for the learner’s readiness; or
   3. a General Education and Training Certificate (GETC) for Adult Basic Education and Training (ABET); or
   4. an NQF Level 1 certificate which requires two languages; or
   5. a recognised equivalent qualification obtained at NQF Level 1 which requires two official languages; or
   6. an official document of approval from the relevant Head of Education confirming that a learner who received home education before Grade 10 has reached the required level in Grade 9; or
   7. an official statement of achievement from any recognised international standards benchmark test that provides sufficient evidence that basic education skills were adequately mastered; or
   8. a recognised statement of achievement in any benchmark test developed and/or recognised by a recognised assessment body that provides sufficient evidence that basic education skills were adequately mastered.
2. For entrance into Grades 11 and 12: an appropriate statement of achievement at the appropriate level, issued by an approved or recognised assessment body.

5. Grade 12 examination admission requirements

1. A candidate in Grade 12 who registers for the National Senior Certificate examination must:
   1. register for the minimum required number of subjects as stipulated in paragraph 27 and Annexure C of the National policy pertaining to the programme and promotion requirements of the National Curriculum Statement Grades R–12;
   2. comply with all School-Based Assessment, Practical Assessment Task and Language Oral requirements where applicable;
   3. have complied with the promotion requirements for Grades 10 and 11 as set out in that policy.
2. Learners in Grade 12 may register for an additional subject or subjects for the National Senior Certificate, on the following conditions:
   1. the candidate has obtained written permission from the Head of the assessment body or his or her representative;
   2. the candidate has offered and passed the additional subject in Grades 10 and 11;
   3. the candidate has satisfied the School-Based Assessment, Practical Assessment Task and Language Oral Assessment requirements for that subject;
   4. if the additional subject is not presented at Elroi Academy, the candidate must obtain approval from the Head, as well as permission from the Head of the institution where the subject is offered, to register for that subject at that institution;
   5. the institution offering the additional subject must forward the School-Based Assessment, Practical Assessment Task and Language Oral Assessment marks to Elroi Academy before the final written examination starts;
   6. the institution where the learner is registered must capture all School-Based Assessment, Practical Assessment Task and Language Oral Assessment marks, and the forms on which these marks are captured must be signed by the Head to confirm their correctness;
   7. the candidate must sit for the final examination at an examination centre arranged by Elroi Academy or, where this is not possible, obtain special permission from the Head of the assessment body or his or her representative to write at another centre.
3. A part-time candidate is a Grade 12 learner who:
   1. has registered for one or more subjects in an examination and does not receive full-time tuition (all Elroi full Matric candidates are considered part-time candidates), and who has
      1. completed the programme requirements for Grades 10, 11 and 12 separately;
      2. complied with the School-Based Assessment, Practical Assessment Task and Language Oral Assessment requirements for Grades 10, 11 and 12; and
      3. complied with the external assessment requirements of Grade 12 as set out in the Curriculum and Assessment Policy Statements of the various subjects; and
   2. has registered for the National Senior Certificate examination with an assessment body, which must verify whether the part-time candidate has complied with (1) to (3) above.
4. A repeat candidate is a candidate who has failed the Grade 12 year of the National Senior Certificate examination and/or the supplementary examination, or who wants to improve his or her National Senior Certificate results, and who wants to repeat the Grade 12 year or a subject, as a full-time learner or part-time candidate respectively. Such a candidate may meet the requirements within a maximum period of three (3) years after completing the first National Senior Certificate examination written in that subject.
   1. All Elroi Matric Rewrite candidates are repeat candidates who may choose to redo the SBA components of the NSC programme.
   2. The School-Based Assessment, Practical Assessment Task and Language Oral marks obtained in a candidate’s last National Senior Certificate examination remain valid for three (3) years after the completion of the first National Senior Certificate examination written in that subject.
5. Any part-time or repeat candidate at Elroi Academy is considered a learner receiving home education who is registered with Elroi Academy, which is registered with an assessment body responsible for the final National Senior Certificate examination, to ensure that he or she complies with:
   1. the programme requirements for Grades 10, 11 and 12 separately;
   2. the School-Based Assessment, Practical Assessment Task and Language Oral Assessment requirements for Grades 10, 11 and 12; and
   3. the external assessment requirements of Grade 12 as set out in the Curriculum and Assessment Policy Statements of the various subjects.

6. Elroi Academy reserves the right

1. to deny entrance of any applicant into the programme based on available information suggesting that the applicant will not receive his or her best educational opportunities at Elroi Academy, or that he or she will have a negative impact on the vision, mission or existing clients;
2. to deny entrance of an applicant into the programmes offered if he or she cannot positively confirm:
   1. legal study status in South Africa;
   2. identification;
   3. completion of previous grades;
   4. the ability to meet financial commitments;
3. to enquire from previous institutions of learning where the candidate was registered for evidence of:
   1. School-Based Assessment portfolios;
   2. the ability to meet financial commitments;
4. to deregister a candidate from the final examination if the candidate has:
   1. not fulfilled the requirements of the school-based assessment programme for the year;
   2. acted contrary to the Code of Conduct accepted on enrolment;
   3. failed to honour financial commitments towards Elroi Academy (see Fees, Payment & Cancellation Policy);
   4. acted in a way that brings Elroi Academy, its staff or other learners into disrepute.

7. Enrolment and admission procedure

1. All learners enrol online: request a quotation at elroiacademy.co.za/quotation, then complete the enrolment form at elroiacademy.co.za/enrol.
2. The online enrolment contains:
   1. the chosen grade, subjects and services, with the quoted cost;
   2. learner, parent/guardian and account holder information;
   3. the required documents: proof of identity and the latest school report or statement of results;
   4. acceptance of the Enrolment Terms;
   5. payment of the registration fee (card, or EFT with a proof of payment).
3. After payment, the Elroi admissions office reviews the application (admission requirements, school report and payment) and decides on admission. Admitted learners then complete registration, where the agreements are formally accepted, and receive access to the purchased services and programmes.
4. Provisional admission: a learner who applies before the final results of the current year are available may be admitted provisionally on the latest school report. The final report must be submitted as soon as it is released; admission is confirmed once it shows that the entrance requirements in paragraph 4 are met.

Related: Enrolment Terms · Code of Conduct · Our Values · Irregularity Policy · Fees, Payment & Cancellation Policy · Privacy Policy